§ 3-8-103. POWERS AND DUTIES OF THE RECORDS MANAGEMENT OFFICER.

(a)

In general. The Records Management Officer has primary responsibility to develop and administer a continuing records management program for the records of each unit of the county.

(b)

Enumerated duties.

(1)

The Records Management Officer shall:

(i)

Establish standards, procedures, and techniques for the effective management of county records;

(ii)

Subject to paragraph (2) of this subsection, prepare record retention schedules providing for the retention of county records of continuing value and for the prompt and orderly disposal of county records no longer possessing sufficient administrative, legal, or fiscal value to warrant their further preservation;

(iii)

Review all proposals to microfilm records, whether or not the ultimate destruction of the original record is involved;

(iv)

Review proposals for the purchase or rental of filing equipment and microfilm or photocopying devices, and make recommendations on the proposals to the unit heads;

(v)

Consult with and advise the units in an effort to achieve uniformity of new forms;

(vi)

Inspect records and records management practices of all the executive departments;

(vii)

Organize and administer a records storage center or centers for the inactive records of the county;

(viii)

Organize and operate a central microfilm service;

(ix)

Develop, publish, and enforce standards of classifying, indexing, and filing records;

(x)

Require reports that the Records Management Officer considers necessary; and

(xi)

Assist unit heads in training files and records personnel.

(2)

Before becoming operative, a record retention schedule shall receive the written approval of the County Administrative Officer and, if required by state law, the state archivist.

(1988 Code, § 2-244) (Bill No. 1, 1990, § 1, 3-30-1990; Bill No. 31-99, § 3, 7-1-2004)